What are the best practices for using a data room in corporate legal teams?

Using a data room effectively in corporate legal teams starts with setting clear access controls. Only those who need to see specific documents should have access, and permissions should be adjusted as needed. Document organization is also key—grouping files by case, client, or matter helps teams find what they need without confusion. Audit trails are essential for tracking who accessed what and when, while watermarking can deter unauthorized sharing. Regularly reviewing access logs helps spot any unusual activity. For ongoing collaboration, secure in-platform messaging and document commenting can keep discussions confidential without relying on email. For those managing legal data rooms, what’s helped you maintain security and organization? Any tips for avoiding confusion or keeping things clear? Would love to hear your insights.